WHITTLESEY INTERNAL DRAINAGE BAORD
Driver Safety Handbook
Health Safety & Environmental Policy
SECTION A
POLICY STATEMENT
It is our policy to provide and maintain safe and healthy working conditions, equipment and systems of work for all staff and to ensure sufficient information, instruction, training and supervision is provided for this purpose.
We also accept our duty to provide as much resource as may be required to achieve, as a minimum, compliance with legislation where mandated by law. Continuous improvement of Health & Safety remains our objective, especially if there is a business case for doing so. We further accept responsibility for the health and safety of other people who may be affected by our activities.
We will maintain an active Health Safety and Environmental Management System dedicated to promoting safe working systems and safe places of work through good practices and adequate safeguards. Risk Management, encompassing all aspects of Risk Assessment, will be at the heart of our Safety Management Systems to ensure compliance with the requirements of the Management of Health & Safety at Work Regulations 1999.
Whittlesey Internal Drainage Board actively seek and expect support from all staff whatever their status, in achieving the objectives of this Health and Safety Policy (“the Policy”).
The allocation of duties for safety matters and the arrangements for implementation of the Policy are set out in sections B and C of the Policy. The Policy shall be kept up to date as required. To ensure this, the Policy and the way in which it is operated, will be subject to a Board Review annually.
The Policy is issued to all staff and Board Members
Signed: …………………………………… Dated………………..……………
SECTION B
Day to day health and safety responsibilities:
1) Staff working from home are responsible for all day to day health and safety matters relating to their home office and are responsible for carrying out workstation risk assessments, copies of which should be forwarded to the Chairman as soon as carried out. Suitable training and information will be provisioned to ensure staff are able to discharge this duty.
2) All staff working away from the office - whilst travelling or working away from their designated office on WHITTLESEY INTERNAL DRAINAGE BOARD business will follow this Policy.
3) Whilst at work employees have a legal duty of care:-
a) To themselves and to others who may be affected by their acts or omissions at work, and
b) To co-operate with other staff members to achieve a healthy and safe workplace and to report to the appropriate person any health and safety problems which they are unable to resolve themselves, and
c) Not to interfere with or misuse any equipment provided in the interests of health, safety and welfare. Further, they have a legal duty to look after that equipment and to use it as they have been instructed.
4) Any abuse of health and safety responsibilities by an employee may lead to disciplinary proceedings being taken against him/her.
Monitoring the Health and Safety Policy
5) The Board are responsible for reviewing the Policy to ensure continued effectiveness, particularly that:
a) Health and safety responsibilities are being properly discharged
b) Employees are working to the required health and safety standards
c) Employees are safety conscious
Health and Safety Budget
6) Allocation will be made annually in the budget for the purpose of health and safety, i.e. safety training.
SECTION C
ARRANGEMENTS FOR HEALTH AND SAFETY SYSTEMS AND PROCEDURES
General safety and conduct of employees
7) Employees are reminded of their moral and legal responsibility for conducting themselves in such a manner in their work so as not to expose themselves or others to risk. To this end the Health and Safety Policy is a document that must be read, understood and implemented by all employees. A declaration by the employee must be signed when the Policy has been read and understood. Staff must not promote or participate in horseplay, pranks or practical jokes which may result in an accident or injury.
Accidents
8) If an accident occurs it is the injured person's responsibility to notify the Board at the earliest opportunity and record the accident in the Accident Book. Should the accident be reportable under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR), this will be done by the delegated Director. n.b. It is a criminal offence to fail to report as required under RIDDOR 1995.
First Aid
First Aid box is situated at the Office of the Clerk, and in the District Officers vehicle. All pumping stations will have a First Aid box.
Communication
9) Health and Safety will be an agenda item at all Board meetings. All employees are encouraged to raise any matters of concern at these meetings, but if more urgent to raise them with the Chairman at any time.
Good Working Practices
10) Good Working Practices including safety precautions are to be taken when working alone: These are set out in Appendix B.
Electrical Safety
11) All portable electrical appliances shall be checked at a period that shall be determined in accordance with the HSE recommendations for the inspection and testing of minor or portable electrical equipment, or in the event of higher risk items, annually by qualified electrical contractors. The installation is checked every five years in accordance with the Electricity at Work Regulations 1989 and the Institute of Electrical Engineers Wiring Regulations 16th Edition.
Vehicle Safety
12) Never drive or operate a vehicle on WHITTLESEY INTERNAL DRAINAGE BOARD business unless you are authorised to do so and hold the appropriate licence and business insurance.
A WHITTLESEY INTERNAL DRAINAGE BOARD Driver’s Handbook has been produced to make all WHITTLESEY INTERNAL DRAINAGE BOARD personnel aware of the risks associated with occupational road travel. All WHITTLESEY INTERNAL DRAINAGE BOARD personnel who may be required to drive on WHITTLESEY INTERNAL DRAINAGE BOARD business are to be issued with a copy and to make themselves familiar with the content.
Manual Handling
13) WHITTLESEY INTERNAL DRAINAGE BOARD follows the Health and Safety Executive guidelines for lifting e.g. no employee is expected to lift over 25kg without assistance. All staff who may be involved in physical handling will be trained in the correct procedures to adopt. Training records are available for inspection.
Display Screen Equipment
14) All staff are to be informed of the various ill health conditions associated with the use of display screen equipment. They are also to be trained in the correct use of computers, the positioning of desk, chair monitor etc., to enable them to avoid the various ill health problems. All staff are aware that their employer will provide an eye test should it be requested. More detailed review in the Health and Safety in the Office document.
Risk Assessments
Risk Assessments have been carried out in the following subject areas:-
a) General risk assessment including fire hazards
b) Display screen equipment and office
c) Hazardous substances
d) Working near water
e) Pumping stations
f) Contractors and visitors
Assessment records are all available for inspection.
Health and Safety Inspections
15) The office work area has been assessed as low risk and an inspection will be carried out annually unless circumstances dictate otherwise.
The pumping Station sites have been assessed as low to medium risk
Some activities are deemed a high risk and suitable procedures have been introduced and implemented.
Contractor Plant Hire
16) For each Contractor hired by WHITTLESEY INTERNAL DRAINAGE BOARD a Contractor Health and Safety checklist schedule, will be issued and the completed form reviewed by the Clerk/District Officer. This procedure will be followed on the first hiring of any contractor appointment to ensure implementation of this Policy. For subsequent hirings enquiries should be made to ascertain whether the information supplied is still current.
Policy Review
17) This Policy will be reviewed and updated following any major changes in procedures, personnel or annually whichever occurs first.
SECTION D
GOOD WORKING PRACTICES
1. Keep all passageways clear of obstructions
2. Do not obstruct any Fire Exit
3. Keep all electrical leads tidy and ensure that they do not form an obstruction
4. When alone in the office do not admit any caller who is not known to you or who does not have a prior appointment
5. Staff travelling to other premises during the normal working day should inform a relative of their diary and on a weekly basis report to the Chairman to ensure that others are informed of their whereabouts.
6. When visiting premises staff should where ever possible ensure that all reasonable precautions are taken to avoid risk to their personal safety e.g. they should park in a public area and, if after dark, in a well lit area as close as possible to the premises to be visited
7. Staff should take all reasonable precautions when meeting with unknown persons outside a normal office environment including advising the premises of the circumstances and arranging for a colleague to be in attendance if in any doubt as to her/his safety
8. Employees responsible for hiring contractors must take all reasonable steps to ensure that the contractors and equipment satisfy the Management of Health & Safety Regulations 1992
SECTION E
HEALTH AND SAFETY IN THE OFFICE
VDU’s – Visual Display Units
Risks
RSI – (Repetitive strain injury) can occur in your hands, wrists, arms, neck, shoulders and back. This often happens after sitting for long periods of time, doing uninterrupted work.
Eyes – Long spells of VDU work can cause tired eyes, also contact wearers may find there eyes dry out much more quickly.
Headaches – caused by: Screen Glare
Poor image quality
Stress
Anxiety
Reading the screen for to long, without a break
Poor posture
Or all of the above
Regulations
The health and safety (Display Screen Equipment) Regulations 1992 implement an EC Directive and came into effect from January 1993. The Regulations require employers to minimise the risk in VDU work by ensuring that workplaces and jobs are well designed.
These regulations apply where staff habitually uses VDU’s as a significant part of their normal work.
Employers have to:
• Analyse workstations, and assess and reduce risks.
• Ensure workstations meet minimum requirements such as: adjustable chairs, suitable lighting, covering screens, keyboards, desks, the work environment and the software.
• Plan work so there are breaks or changes of activity: the need for breaks depends on the nature and intensity of the work. Short frequent breaks are better than longer less frequent ones.
• On request arrange eye tests and spectacles if special ones are needed: employers only have to pay for spectacles if special ones ( for example prescribed for the distance the screen is viewed and normal ones cant be worn)
Policy was agreed and adopted at the meeting and wasn Signed by Chair
Appendix A
Health & Safety Checklist
This checklist must be carried out on venues used by WHITTLESEY INTERNAL DRAINAGE BOARD as part of the Health and Safety Policy. This must be used at every venue.
1. HEALTH AND SAFETY POLICY (written where 5 employees or more)
Yes No N/A Comments
Do you have a current signed Health and Safety Policy
Does the policy contain:
* A. Statement
* B. Organisation
* C. Arrangements
* D. Designated competent person
2. HEALTH AND SAFETY LAW
Yes No N/A Comments
* Poster on display: "Health and Safety Law - What you should know”
3. INSURANCES
Yes No N/A Comments
Do you have Employer Liability insurance?
* Insurer's name:
* Policy No:
* Expiry Date:
Yes No N/A Comments
* Is the Maximum Liability Certificate displayed?
* Do you have Public Liability insurance?
4. NOTIFICATION TO ENFORCING AUTHORITY (where appropriate)
Yes No N/A Comments
* Maximum Liability Certificate displayed?
5. RISK ASSESSMENTS
Yes No N/A Comments
Are Workplace Risk Assessments undertaken?
Have significant risks been recorded with action plan?
Have those significant risks been effectively communicated to employees
6. FIRST AID ARRANGEMENTS
Yes No N/A Comments
* Is there a First Aid Box?
* Is it clearly signed?
* Do the contents of the First Aid Box meet legal requirements?
* Is there an appointed First Aider?
7. ACCIDENTS AND DISEASES
Yes No N/A Comments
Are all accidents entered into the Accident Book?
Are you aware of your duties under the RIDDOR regulations 1995 (F2508)
8. EMERGENCY ARRANGEMENTS
Yes No N/A Comments
a. Has a Fire Risk Assessment been completed as required by the Regulatory Reform (Fire Safety) Order 2005?
* b. Is fire fighting equipment checked regularly (includes emergency lighting)?
* Are equipment checks recorded?
* c. Do you carry out Fire Alarm tests?
Are records kept of fire alarm tests?
Yes No N/A Comments
Are emergency fire procedures displayed?
d. Are evacuation drills carried out?
Are records kept for evacuation drills?
e. Are all Fire Exits and escape routes clearly signed?
f. Is there a named person for emergencies?
PREMISES AND WELFARE
Yes No N/A Comments
* Are the toilets suitable and sufficient?
* Is the heating & ventilation adequate?
* Are there washing facilities?
* Are adequate safety notices/ signs displayed?
9. GENERAL CONDITIONS OF WORKING ENVIRONMENT AND HOUSEKEEPING
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Local Authorities (Model Code of Conduct) Order 2007 No.1159
CODE OF CONDUCT
WHITTLESEY INTERNAL DRAINAGE BOARD
Part 1
General provisions
Introduction and interpretation
1.—(1) This Code applies to you as a member of the Whittlesey Internal Drainage Board hereafter referred to as “Authority”.
(2) You should read this Code together with the general principles prescribed by the Secretary of State (see Annexure to this Code).
(3) It is your responsibility to comply with the provisions of this Code.
(4) In this Code—
“meeting” means any meeting of—
(a) the authority;
(b) any of the authority’s committees or sub-committees, joint committees or joint sub-committees;
“member” includes a co-opted member and an appointed member.
(5) References to an authority’s monitoring officer and an authority’s standards committee shall be read, respectively, as references to the monitoring officer and the standards committee of the district council or unitary county council which has functions in relation to the parish council for which it is responsible under section 55(12) of the Local Government Act 2000.
Scope
2.—(1) Subject to sub-paragraphs (2) to (5), you must comply with this Code whenever you—
(a) conduct the business of your authority (which, in this Code, includes the business of the office to which you are elected or appointed); or
(b) act, claim to act or give the impression you are acting as a representative of your authority,
and references to your official capacity are construed accordingly.
(2) Subject to sub-paragraphs (3) and (4), this Code does not have effect in relation to your conduct other than where it is in your official capacity.
(3) In addition to having effect in relation to conduct in your official capacity, paragraphs 3(2)(c), 5 and 6(a) also have effect, at any other time, where that conduct constitutes a criminal offence for which you have been convicted.
(4) Conduct to which this Code applies (whether that is conduct in your official capacity or conduct mentioned in sub-paragraph (3)) includes a criminal offence for which you are convicted (including an offence you committed before the date you took office, but for which you are convicted after that date).
(5) Where you act as a representative of your authority—
(a) on another relevant authority, you must, when acting for that other authority, comply with that other authority’s code of conduct; or
(b) on any other body, you must, when acting for that other body, comply with your authority’s code of conduct, except and insofar as it conflicts with any other lawful obligations to which that other body may be subject.
General obligations
3.—(1) You must treat others with respect.
(2) You must not—
(a) do anything which may cause your authority to breach any of the equality enactments (as defined in section 33 of the Equality Act 2006( ));
(b) bully any person;
(c) intimidate or attempt to intimidate any person who is or is likely to be—
(i) a complainant,
(ii) a witness, or
(iii) involved in the administration of any investigation or proceedings,
in relation to an allegation that a member (including yourself) has failed to comply with his or her authority’s code of conduct; or
(d) do anything which compromises or is likely to compromise the impartiality of those who work for, or on behalf of, your authority.
4. You must not—
(a) disclose information given to you in confidence by anyone, or information acquired by you which you believe, or ought reasonably to be aware, is of a confidential nature, except where—
(i) you have the consent of a person authorised to give it;
(ii) you are required by law to do so;
(iii) the disclosure is made to a third party for the purpose of obtaining professional advice provided that the third party agrees not to disclose the information to any other person; or
(iv) the disclosure is—
(aa) reasonable and in the public interest; and
(bb) made in good faith and in compliance with the reasonable requirements of the authority; or
(b) prevent another person from gaining access to information to which that person is entitled by law.
5. You must not conduct yourself in a manner which could reasonably be regarded as bringing your office or authority into disrepute.
6. You—
(a) must not use or attempt to use your position as a member improperly to confer on or secure for yourself or any other person, an advantage or disadvantage; and
(b) must, when using or authorising the use by others of the resources of your authority—
(i) act in accordance with your authority’s reasonable requirements; and
(ii) ensure that such resources are not used improperly for political purposes (including party political purposes).
(c) must have regard to any applicable Local Authority Code of Publicity made under the Local Government Act 1986.
7. Paragraph 7 does not apply to your authority.
Part 2
Interests
Personal interests
8.—(1) You have a personal interest in any business of your authority where either—
(a) it relates to or is likely to affect—
(i) any body of which you are a member or in a position of general control or management and to which you are appointed or nominated by your authority;
(ii) any body—
(aa) exercising functions of a public nature;
(bb) directed to charitable purposes; or
(cc) one of whose principal purposes includes the influence of public opinion or policy (including any political party or trade union),
of which you are a member or in a position of general control or management;
(iii) any employment or business carried on by you;
(iv) any person or body who employs or has appointed you;
(v) any person or body, other than a relevant authority, who has made a payment to you in respect of your election or any expenses incurred by you in carrying out your duties;
(vi) any person or body who has a place of business or land in your authority’s area, and in whom you have a beneficial interest in a class of securities of that person or body that exceeds the nominal value of £25,000 or one hundredth of the total issued share capital (whichever is the lower);
(vii) any contract for goods, services or works made between your authority and you or a firm in which you are a partner, a company of which you are a remunerated director, or a person or body of the description specified in paragraph (vi);
(viii) the interests of any person from whom you have received a gift or hospitality with an estimated value of at least £25;
(ix) any land in your authority’s area in which you have a beneficial interest;
(x) any land where the landlord is your authority and you are, or a firm in which you are a partner, a company of which you are a remunerated director, or a person or body of the description specified in paragraph (vi) is, the tenant;
(xi) any land in the authority’s area for which you have a licence (alone or jointly with others) to occupy for 28 days or longer; or
(b) a decision in relation to that business might reasonably be regarded as affecting your well-being or financial position or the well-being or financial position of a relevant person to a greater extent than the majority of—
(i) (in the case of authorities with electoral divisions or wards) other council tax payers, ratepayers or inhabitants of the electoral division or ward, as the case may be, affected by the decision; or
(ii) (in all other cases) other council tax payers, ratepayers or inhabitants of your authority’s area.
(2) In sub-paragraph (1)(b), a relevant person is—
(a) a member of your family or any person with whom you have a close association; or
(b) any person or body who employs or has appointed such persons, any firm in which they are a partner, or any company of which they are directors;
(c) any person or body in whom such persons have a beneficial interest in a class of securities exceeding the nominal value of £25,000; or
(d) any body of a type described in sub-paragraph (1)(a)(i) or (ii).
Disclosure of personal interests
9.—(1) Subject to sub-paragraphs (2) to (5), where you have a personal interest in any business of your authority and you attend a meeting of your authority at which the business is considered, you must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.
(2) Where you have a personal interest in any business of your authority which relates to or is likely to affect a person described in paragraph 8(1)(a)(i) or 8(1)(a)(ii)(aa), you need only disclose to the meeting the existence and nature of that interest when you address the meeting on that business.
(3) Where you have a personal interest in any business of the authority of the type mentioned in paragraph 8(1)(a)(viii), you need not disclose the nature or existence of that interest to the meeting if the interest was registered more than three years before the date of the meeting.
(4) Sub-paragraph (1) only applies where you are aware or ought reasonably to be aware of the existence of the personal interest.
(5) Where you have a personal interest but, by virtue of paragraph 14, sensitive information relating to it is not registered in your authority’s register of members’ interests, you must indicate to the meeting that you have a personal interest, but need not disclose the sensitive information to the meeting.
Prejudicial interest generally
10.—(1) Subject to sub-paragraph (2), where you have a personal interest in any business of your authority you also have a prejudicial interest in that business where the interest is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice your judgement of the public interest.
(2) You do not have a prejudicial interest in any business of the authority where that business—
(a) does not affect your financial position or the financial position of a person or body described in paragraph 8;
(b) does not relate to the determining of any approval, consent, licence, permission or registration in relation to you or any person or body described in paragraph 8; or
(c) relates to the functions of your authority in respect of—
(i) this sub-paragraph does not apply to your authority;
(ii) this sub-paragraph does not apply to your authority;
(iii) statutory sick pay under Part XI of the Social Security Contributions and Benefits Act 1992, where you are in receipt of, or are entitled to the receipt of, such pay;
(iv) an allowance, payment or indemnity given to members;
(v) any ceremonial honour given to members; and
(vi) setting council tax or a precept under the Local Government Finance Act 1992.
11. Paragraph 11 does not apply to your authority.
Effect of prejudicial interests on participation
12.—(1) Subject to sub-paragraph (2), where you have a prejudicial interest in any business of your authority—
(a) you must withdraw from the room or chamber where a meeting considering the business is being held—
(i) in a case where sub-paragraph (2) applies, immediately after making representations, answering questions or giving evidence;
(ii) in any other case, whenever it becomes apparent that the business is being considered at that meeting;
unless you have obtained a dispensation from your authority’s standards committee; and
(b) you must not seek improperly to influence a decision about that business.
(2) Where you have a prejudicial interest in any business of your authority, you may attend a meeting but only for the purpose of making representations, answering questions or giving evidence relating to the business, provided that the public are also allowed to attend the meeting for the same purpose, whether under a statutory right or otherwise.
Part 3
Registration of Members’ Interests
Registration of members’ interests
13.—(1) Subject to paragraph 14, you must, within 28 days of—
(a) this Code being adopted by or applied to your authority; or
(b) your election or appointment to office (where that is later),
register in your authority’s register of members’ interests (maintained under section 81(1) of the Local Government Act 2000) details of your personal interests where they fall within a category mentioned in paragraph 8(1)(a), by providing written notification to your authority’s monitoring officer.
(2) Subject to paragraph 14, you must, within 28 days of becoming aware of any new personal interest or change to any personal interest registered under paragraph (1), register details of that new personal interest or change by providing written notification to your authority’s monitoring officer.
Sensitive information
14.—(1) Where you consider that the information relating to any of your personal interests is sensitive information, and your authority’s monitoring officer agrees, you need not include that information when registering that interest, or, as the case may be, a change to that interest under paragraph 13.
(2) You must, within 28 days of becoming aware of any change of circumstances which means that information excluded under paragraph (1) is no longer sensitive information, notify your authority’s monitoring officer asking that the information be included in your authority’s register of members’ interests.
(3) In this Code, “sensitive information” means information whose availability for inspection by the public creates, or is likely to create, a serious risk that you or a person who lives with you may be subjected to violence or intimidation.
Annexure - The Ten General Principles
The general principles governing your conduct under the Relevant Authorities (General Principles) Order 2001 are set out below:
Selflessness
1. Members should serve only the public interest and should never improperly confer an advantage or disadvantage on any person.
Honesty and Integrity
2. Members should not place themselves in situations where their honesty and integrity may be questioned, should not behave improperly and should on all occasions avoid the appearance of such behaviour.
Objectivity
3. Members should make decisions on merit, including when making appointments, awarding contracts, or recommending individuals for rewards or benefits.
Accountability
4. Members should be accountable to the public for their actions and the manner in which they carry out their responsibilities, and should co-operate fully and honestly with any scrutiny appropriate to their particular office.
Openness
5. Members should be as open as possible about their actions and those of their authority, and should be prepared to give reasons for those actions.
Personal Judgement
6. Members may take account of the views of others, including their political groups, but should reach their own conclusions on the issues before them and act in accordance with those conclusions.
Respect for Others
7. Members should promote equality by not discriminating unlawfully against any person, and by treating people with respect, regardless of their race, age, religion, gender, sexual orientation or disability. They should respect the impartiality and integrity of the authority's statutory officers, and its other employees.
Duty to Uphold the Law
8. Members should uphold the law and, on all occasions, act in accordance with the trust that the public is entitled to place in them.
Stewardship
9. Members should do whatever they are able to do to ensure that their authorities use their resources prudently and in accordance with the law.
Leadership
10.Members should promote and support these principles by leadership, and by example, and should act in a way that secures or preserves public confidence.
FREEDOM OF INFORMATION STATEMENT
I hereby inform you that the Whittlesey Internal Drainage Board has registered with the Information Commissioner under the Freedom of Information Act 2000 to adopt and maintain a Publication scheme. This means that all members of the public are entitled to view information appertaining to the records of the Whittlesey Internal Drainage Board.
The Areas of information: -
- Policy Statement. (£)
- Board Membership.
- Board Meetings.
- Finance. (£)
- Works Undertaken. (£)
- Regulation. (£)
- Health and Safety.
(£) Charges may be imposed for the provision of some of the information within this publication scheme.
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POLICY STATEMENT ON FLOOD PROTECTION AND WATER LEVEL MANAGEMENT
1 INTRODUCTION
Purpose
1.1 This policy statement has been prepared by the Whittlesey Internal Drainage Board to provide a public statement of the Board’s approach to its management of flood risk and water levels in its area.
Background
1.2 The Ministry of Agriculture, Fisheries and Food have policy responsibility for flood and coastal defence in England. However, delivery is the responsibility of a number of flood and coastal defence “operating Authorities” which includes the Whittlesey Fifth Internal Drainage Board.
1.3 The Government has published a policy aim and three objectives for flood and coastal defence. To ensure a more certain delivery of aim and objectives by the individual operating authorities the Government has published a series of high-level targets. The first target requires each operating authority to publish a policy statement setting out their plans for delivering the Government’s policy aim and objectives in their area. This will include an assessment of the risk of flooding in their area, and what plans they have to reduce that risk.
1.5 The Government’s policy aim is:
To reduce the risk to people and the developed and natural environment from flooding and coastal erosion by encouraging the provision of technically, environmentally and economically sound and sustainable defence measures.
1.6 The key objectives to achieve this aim are:
(a) To encourage the provision of adequate and cost effective flood warning systems.
(b) To encourage the provision of adequate, economically, technically and environmentally sound and sustainable flood and coastal defence measures.
(c) To discourage inappropriate development in areas at risk from flooding and coastal erosion.
Whittlesey Internal Drainage Board supports the Government aim and objectives for management of flood risk and water levels. Our policy and approach will be consistent with them as follows:
Objective (a): to encourage the provision of adequate and cost effective flood warning systems.
The Board will assist the Environment Agency and Middle Level Commissioners wherever possible in its provision of adequate and cost effective flood warning systems, co-operate with the Agency and Commissioners in responses to flood emergencies and participate as necessary in exercises to develop and test emergency response procedures.
Objective (b): to encourage the provision of adequate economically, technically and environmentally sound and sustainable flood and coastal defence measures.
Within the drainage district potentially all the area is at some risk to flooding and the Board will seek to retain this risk at acceptable levels through appropriate improvements and the implementation of a sound maintenance strategy. They will seek to monitor the performance of the Environment Agency and Middle Level Commissioners with regard to coastal and tidal river defence assist.
Work will be carried out in accordance with best practice and to deliver best value for money taking due regard of guidance available from MAFF, the Environment Agency and other organisations.
Regulate as necessary using the available powers the actions of others to ensure their works do not increase the flood risk.
Ensure that, where appropriate, riparian owners are aware of their responsibilities fro maintenance.
Play a positive role in fulfilling our statutory and other responsibilities for nature conservation, including achievement of the Governments environmental objections and targets. We acknowledge our responsibilities under the Land Drainage Acts of 1991 and 1994, The Wildlife and Countryside Act 1981, the European Birds and Habitats Directives and the Conservation (Natural Habitats & C) regulations 1994.
Works will be carried out in accordance with the published Standard Maintenance Operations and we will seek to avoid wherever possible damage to environmental interest and aim to ensure no net loss to habitats covered by Biodiversity Action Plans and seek opportunities to enhance the aquatic environment.
Ensure that for those Water Level Management Plans where we are the leading operating authority we work in partnership with English Nature to complete, implement where appropriate, and review Plans in accordance with MAFF guidance on plan completion and the timetables set out in the High Level Targets.
Co-operate with other bodies and make input to the development of Shoreline Management Plans, Coastal Habitat Plans and Local Environmental Agency Plans.
Objective ©: To discourage inappropriate development in areas at risk from flooding and coastal erosion.
The potential impact on flood risk through future development in the Drainage District is fully recognised by the Board and it will take an active role in the assessment of structure planning, local plans and individual applications to ensure flood risk is not increased. These matters will be taken in conjunction with the Middle Level Commissioners who act on behalf of the Board in planning matters. Where appropriate the Board will secure from Developers contributions to cover the cost of both immediate and longer-term works necessary in ensuring that any potential increase in flood risk can be removed. Such contribution will be recorded in accordance with DETR.MAFF Circular (successor to 30/92)
The Board will require developers to consider the Development and Flood Risk as detailed in the DTLR Planning Policy Guidance Note 25 (PPG25). Developers/ Applicants will be required to provide a Flood Risk Assessment. Applicants will be reminded of the general requirements that are fully explained in appendix F of the Policy Guidance. In addition to fulfilling the general requirements of the Assessment, the Board will require adequate details and test results to prove that soakaways, or other infiltration devices, if proposed, will work efficiently at the location.
3 FLOODING RISKS IN THE BOARD’S DISTRICT
As mentioned in Section 2, the entire drainage district is at some risk to flooding but that risk is substantially controlled but some variation in the standards of protection will apply. The following are the key details of the District.
Catchment Area drainage to and including the District 8136 ha
Total area of the District 8088 ha
Area of Agricultural Land 7924 ha
Other land including property, highways, etc 164 ha
3.1 Assets for which the Board has operating authority responsibility are shown on the attached map and comprise:
Pumping Stations 14 No:
Other Water Level Control Structures 34 No
Inlets 8 No:
Syphons 2 No:
Overfall 1 No:
Watercourses 124.92km
*Critical Watercourses 0km
*Critical watercourses are those from which over spilling will put at risk of flooding a significant number of people and properties. Against clear criteria the above length has been agreed with the Environment Agency.
Passing through or adjacent to the District are the following assets maintained by the Environment Agency
Main rivers 7.15km
River Raised Embankments 7.km
Coastal Flood Defences 0km >
Passing through or adjacent to the district are the following assets maintained by the Middle Level Commissioners
Main drainage channels 48.05km
Booster Pumping station 1 No:
3.2 Regulation of Activities
The Board will exercise as required its powers under the Land Drainage Act 1991 and its Byelaws to ensure that activities in and alongside its drainage system do not reduce flood protection standards and unnecessarily increase flood risk.
This section sets out the Board’s assessment of flood risk taking into account the following:
Assets in place considering design standard and life
Environment Agency flood risk maps
Other information such as the history of flooding and land use impacts
3.3 Standard of Protection
Through the operation and maintenance of the pumping stations and the channel system the Board seek to maintain a general standard capable of providing flood protection to agricultural land and developed areas of 1 in 20 and 1 in 100 years respectively. This likely return period cannot be taken literally and should be considered as a chance of some overspilling from the system taking place each year as being 5% and 1% respectively.
The Board do not have a general policy for the supplying of sandbags.
3.4 Management of Flood Risks
The Board monitor the condition of its pumping stations and watercourses, even those not designated as critical, over spilling from which could affect property. Consistent with the Established need a routine maintenance programme is in place to ensure that the condition of the assist is commensurate with standards of protection, which are sought. Where standards are not at the policy level improvement works where they can be demonstrated to meet with MAFF criteria, will be considered and undertaken as appropriate.
The Board welcome from its agricultural ratepayers, special levy councils and members of the public any comments on the condition of its system, which could lead to any increased flood, risk.
3.5 Publicity
The Board will seek to promote the need for works in its District and create an understanding among people who live and work in it as to what the flood risk is and the efforts made to control it. They will also seek to achieve directly and through local councils a culture within which the watercourses are seen as vital to controlling flood risk, whilst providing an interesting aquatic habitat and dissuade abuse of them through dumping waste or obstructing flows in other ways. The Board will publish its proposed annual programme of capital and maintenance work through newsletters and membership.
The Board having use of a computer with internet access welcome the idea to introduce the National Flood and Coastal Defence Database and will assist with its development and implementation as an operating authority.
4 ENVIRONMENTAL MEASURES
The Whittlesey Internal Drainage Board has nature conservation duties under the Land Drainage Acts 1991 & 1994, the Wildlife and Countryside Act 1981 and as a competent authority under the Conservation (Natural Habitats C) Regulations 1994.
Much of the Boards watercourse maintenance work of vegetation control and de-silting is a vital and routine requirement. Whilst inevitably some short-term impact will arise, this management is essential also to maintain the diverse aquatic habitat in the district. The Board maintain only a small proportion of the total watercourse length in the district, the significant majority being the responsibility of the riparian landowners.
When carrying out works, be it maintenance or improvement, and consistent with the need to maintain satisfactory flood protection standards, the Board will
Avoid any unnecessary or long term damage to all natural habitats
Ensure no net loss of habitats covered by Biodiversity Action Plans, monitoring any gains and losses and reporting to the Environment Agency
Take appropriate opportunities to enhance habitats.
5 REVIEW OF POLICY STATEMENT
Whittlesey IDB will review this Policy Statement within a period not extending beyond 5 years.
Original Policy dated 21 March 2001. Replacement Policy dated 8 May 2002 as a result of The Amalgamation of the Whittlesey and Whittlesey Fifth Internal Drainage Districts Order 2001. No 4115.
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WHITTLESEY IDB - DRIVER SAFETY HANDBOOK
Foreword
Introduction
Management Policy
Seat Belts
Site Speed Limit
Driving Licence Checks
Prosecution and Fine
Smoking in Company Vehicles
Mobile Communication
Driver Safety
Driver Fatigue
Alcohol and Controlled Drugs
Manual Handling
Breakdown and Roadside Repairs
Driver Fitness
Accident Reporting Procedure
Private Motor Vehicle Accidents
Accident Record Form
Vehicle Safety
Vehicle Checks
Mis-fuelling
Carriage of Goods
Pool Car / Hire Car
Use of Private Vehicle on Company Business
Company Insurance
Journey Planning
Satellite Navigation
Daily Driving limit
Business Mileage Log’s
Expenses
Parking
Road Courtesy
Holiday Travel
General Tip’s and Guidance
Defensive Driving
Fuel Saving and C02 Emissions
Accidents
Motorway Driving
Driving at Night
Seasonal Driving
Personal Safety and Lone Workers Tip’s
Speed Limits
FOREWORD
Driving is an essential element of the undertakings of Whittlesey I D B, whether that be the driving of the Board’s own vehicles or hire vehicles. How we drive, what we drive and where we drive, can have many impacts on our business and we must all be mindful of how our driving habits may affect others.
Safety is a primary concern to us all, not just for ourselves, but also for the vehicles concerned, property and especially others who may become involved in the event of an accident. In addition to this, however, we must also remember that how we conduct ourselves in vehicles or on the public highway affects the image of our business with our staff, customers and the local communities within which we operate. Careless or inconsiderate use of vehicles must, therefore, be avoided.
It is, therefore, essential that you are aware of and adhere strictly to the guidelines set out in this handbook, which forms an important part of our policies and procedures. Please remember that it may not be just you that would be affected by a breach of these guidelines.
Whittlesey I D B March 2010
Introduction
For the majority of people, the most dangerous thing they do while at work is drive on the public highway. The Health & Safety Executive states the following information;
• Up to 1 in 3 road crashes involves a vehicle being driven for work
• Every week, around 200 road deaths and serious injuries involve someone at work
• Nearly all of these deaths and injuries are preventable
With nine out of ten accidents caused by human error the Members of WHITTLESEY I D B wish to equip you with the necessary information for you to remain safe at all times.
This handbook is designed to assist safe driving and has been tailored to suit the WHITTLESEY
I D B personnel. For that reason, this handbook also contains a summary of important legal duties and responsibilities of drivers e.g. mobile phone, driving in fog, vehicle security, speed limits, driving licences, health & Safety and much more.
Please read this handbook thoroughly, ensure you understand its requirements and follow the guidance provided.
The handbook is not an exhaustive guide but aims to make clear, straight forward points that affect our work. For more detailed information on the WHITTLESEY I D B “Driving at Work” policy please speak to the responsible member of the board.
Management Policy
Seat Belts
You MUST wear a seat belt whilst driving ANY vehicle on company business if one is fitted. This applies to driving at any time. Exemptions are only allowed for the holders of medical exemption certificates and those making deliveries or collections in goods vehicles when travelling less than 50 metres (approx 162 feet).
Speed Limit
All employees, contractors and visitors should be made aware of the
WHITTLESEY I D B policy to strictly observe and adhere to all speed limits.
Driving Licence Checks
All employees who drive on WHITTLESEY I D B business are required to show their current driving licence annually* before authorisation is given. Further checks may also take place when a change in company vehicle takes place and for any use of a hire vehicle. You may also be required to take part in a random check direct with the DVLA which will require you sign an authorisation mandate.
* LGV drivers are required to produce their driving licence every 6 months.
Prosecutions and Fines
All driving related prosecutions and accidents must be immediately reported to your line manager. Fines will be paid by the individual and not by WHITTLESEY I D B.
Employees who are employed in a driving capacity should note that in the event of a driver being disqualified from driving for any reason whatsoever, the WHITTLESEY I D B reserves the right of dismissal, although consideration will be given to transferring to any other suitable work if available.
Smoking in Company Vehicles
A “No Smoking” rule came into effect on 1st July 2007 and flouting these rules means facing fines of up to £2,500. All enclosed public places and workplaces have become smoke-free from that day – including company vehicles, pool vehicles and hire vehicles – under the 2006 Health Act.
Mobile Communication
The Highway Code also states that you MUST exercise proper control of your vehicle at all times. Drivers who use a mobile phone whilst driving whether hand-held or hands-free;
• Are FOUR times likely to crash
• Fail to see road signs
• Fail to maintain proper lane position and steady speed
• Are more likely to tailgate the vehicle in front
• React more slowly and take longer to brake
• Feel more stressed and frustrated
However the board of WHITTLESEY I D B understands that mobile communication equipment may be required for certain personnel using vehicles as part of the business need and the lone worker safe system.
Should a driver wish to use a mobile telephone or Personal Digital Assistant (PDA) or any other electronic handheld information device, they are to leave the carriageway and stop in a suitable safe place to undertake the activity as guided by the Highway Code.
A mobile phone is NOT intrinsically safe and should not be used wherever there may be flammable atmospheres e.g. on petrol station forecourts.
A new regulation came into force on the 1st December 2003, which makes it a specific offence to use a hand-held phone, or similar device, when driving. By definition a “hand-held” device is something that “is or must be held at some point during the course of making or receiving a call or performing any other interactive communication function”. WHITTLESEY I D B will not be responsible for fines or legal processes originating from inappropriate use of in-vehicle communication.
From 27th February 2007, the penalty for using a hand-held mobile phone
whilst driving has increased to £60 and three penalty points.
The Definition of a Hand-Held Mobile Phone
The regulation includes any “device, other than a two-way radio, which performs an interactive communication function by transmitting and receiving data”.
It states that a ”mobile telephone or other device is to be treated as hand-held if it is, or must be, held at some point during the course of making or receiving a call or performing any other interactive communication function”.
“Interactive communication function” includes;
• Sending or receiving oral or written messages
• Sending or receiving facsimile documents
• Sending or receiving still or moving images
• Providing access to the internet
Driver Safety
Drivers on WHITTLESEY I D B business are not permitted to offer lifts to strangers or carry unauthorised passengers.
Driver Fatigue
Road casualty statistics show that 40% of collisions occur in the hours of darkness. The danger of falling asleep at the wheel is a significant factor at night and accounts for 20% of serious accidents on motorways and monotonous roads in Great Britain.
The most obvious danger of night driving is decreased visibility. The distance a driver can see is shortened and so hazards can often seem to appear out of nowhere. It also takes time for the eyes to adjust to the darkness after being in a lit building or after driving on a well-lit road.
There are certain times of the day and night when our energy levels naturally dip. These circadian rhythms are part of a normal sleep / wake cycle. In reaction to these dips, between 2.00 a.m. and 6.00 a.m. and 2.00 p.m. and 4.00 p.m. drivers are more at risk for experiencing driver fatigue.
Alcohol and Controlled Drugs
WHITTLESEY I D B has a substance abuse policy which may enforced by random testing to maintain a safe, healthy and productive working environment for all employees, contractors, customers and visitors.
Employees taking medicines or prescribed drugs which may impair their driving ability under the direction of their GP, Dentist or Hospital Doctor must notify their immediate line manager.
Manual Handling
The loading and unloading of vehicles is a serious risk assessment consideration regardless of the type of vehicle. Where carrying loads is foreseeable the driver and his / her line manager are to make an assessment of injury risks. This may be quick and simple, but if repetitive, it may require a written assessment and safe system of work.
Breakdown and Roadside Repairs
The board of WHITTLESEY I D B strongly recommends that all roadside repairs are conducted by authorised personnel only such as The AA or RAC. For your safety this includes changing wheels.
Driver Fitness
Individuals should assess their own fitness to drive before undertaking any journey. Fatigue, minor illness or injury might adversely affect driving performance. Both prescribed and over the counter medication that may cause drowsiness carry a warning to that effect. A good rule of thumb is a personal trial of the medication for at least 24 hours before driving. Drivers who develop any medical conditions that may affect their fitness to drive should seek advice from their doctor or an Occupational Health specialist. The current national medical guidelines on fitness to drive are available on the DVLA website.
95% of the sensory input to the brain required for driving comes from vision. The current visual standard is to read a new format number plate (introduced in September 2001) at 20 metres. The number plate test is absolute in law and not open to interpretation. Drivers should seek advice from an optician if there is any doubt that this visual standard can be met.
Careless Driving
Driving requires full concentration at all times. Motorists who cause a fatal crash whilst eating or drinking at the wheel will face five years in prison under new careless driving laws, which came into force in August 2008. The new offences will, for the first time, allow courts to imprison drivers who cause death by not paying due care to the road, for up to five years. Causing death by “dangerous driving” carries a maximum 14 year prison sentence.
They will also cover drivers who kill while calling or texting on a mobile phone, applying make-up while driving, or anything else which takes their attention away from the road and which a judge deems to have been an avoidable distraction.
A moment's distraction can make the difference between life and death
Accident Reporting Procedure
All accidents must be reported immediately to your line manager. Employees / drivers are additionally required to make a written report of the incident as soon as practical therefore and in any event within 48 hours.
It is essential every accident, however minor, is recorded in writing and given to your line manager as soon as practical. After an accident any subsequent letters, documents or communications must be copied to the line manager.
If a vehicle is stolen it should be reported at once to the Police and your line manager. Even if it is recovered shortly afterwards totally undamaged, there is a possibility it may have been involved in an accident or felony whilst the vehicle was held by the thief or thieves, from which a claim might arise and have to be considered by the insurers. Drivers must notify their line manager immediately if an accident occurs whether or not they or a third party are involved or responsible. Further, if an employee receives an endorsement or their driving licence is suspended for any motoring offence, or is withdrawn for any other reason, this must be reported to their line manager without delay.
Private Motor Vehicle Accidents
Where employees are the victim of a motor vehicle accident and it is believed the third party is at fault, the insurers of the employee should be contacted to provide initial advice on how best to make a claim.
Accident Record Form
DO NOT ADMIT LIABILITY
Date: .......................... Time: ....................
Place: ............................................................................................................................
Day / Night Visibility: ........................................................................................
Weather Conditions: ......................................................................................................
Name and Address of Witness: .....................................................................................
.......................................................................................................................................
.......................................................................................................................................
.......................................................................................................................................
Name and Address of other party’s insurance company:
.............................................................................................................................................................................................................................................................................. Certificate Number: .......................................................................................................
Registration Number of other vehicle(s) involved: .......................................................................................................................................
.......................................................................................................................................
Damage or Injury to yourself and other persons: ..........................................................
.......................................................................................................................................
.......................................................................................................................................
Police Officer’s name, number and station if present: ….............................................
.......................................................................................................................................
Sketch of Accident (show road junctions etc)
Use camera Phone to take a picture if possible
Note other relevant information: ……………………...........................................................................................................
.......................................................................................................................................
.......................................................................................................................................
.......................................................................................................................................
.......................................................................................................................................
Vehicle Safety
You must fully satisfy yourself before using the vehicle that it is roadworthy for the journey you are contemplating
Check “POWDER”
P = Petrol / Diesel
Check your gauge
O = Oil / Fluids
With the engine cold, check the oil level using the dip stick. Also check brake fluid, clutch fluid and the power steering reservoir.
W = Water and Windows
Check your radiator and anti-freeze levels are correct and ensure your windscreen washer bottle is filled with the correct mix of water and cleaning additive.
D = Damage
Walk around your vehicle and inspect it for any damage to the lights or tyres.
E = Electrics
Check all lights, instruments and other electrical components work correctly.
R = Rubber
Check tyre pressure at least once a week when the tyres are cold. Tyres on cars, light vans (not exceeding 3,500kg gross weight) and light trailers must have a tread depth of at least 1.6mm across the central three-quarters of the breadth of tread
Driving a defective vehicle is a Road Traffic Offence for which the driver can have equal responsibility with the owner or hirer of the vehicle. Both are liable to prosecution and a conviction may lead to a fine and / or endorsement on your licence. For your safety all faults on vehicles being used for WHITTLESEY I D B business must be reported for rectification before driving.
Misfuelling
The cost of repairing the damage done by misfuelling depends on whether the vehicle has been driven before the mistake is noticed and ranges from about £80 upwards. The tank usually only needs to be drained - if it has not been started. If the car has been driven, major repairs may be needed, which can cost as much as £3,000.
The contaminated fuel drained from the car presents an environmental hazard too and has to be disposed of at special disposal centres, which just add to the cost for the driver.
Advice at the pumps;
• If you do misfuel, don’t start the engine!
• Double check you’re holding the right nozzle – read the pump label
• Make sure it’s the right fuel for the car – check the markings on the filler neck
• Never force a larger nozzle into a smaller filler neck. It will be the wrong fuel!
Carriage of Goods
The carriage of goods in vehicles in connection with the WHITTLESEY I D B’s business is permitted provided;
• The vehicle is not overloaded i.e. beyond the equivalent of passengers and their luggage, and not made unstable
• The seats are not removed, nor the vehicle in any way modified either permanently or temporarily for the carriage of goods
• Suitable insurance cover is in place
The carriage of goods in Company-owned commercial vehicles and van must comply with the appropriate regulations and loads on or in the vehicle.
Unsecured loads can; cause injury, pose a threat to the vehicle stability and damage vehicles and equipment.
Luggage / roof racks, caravans or trailers should only be used if authorisation has been obtained from the line manager and the vehicle and attachment have been inspected to ensure compliance with current Construction and Use Regulations.
Pool Cars / Hire Cars
You should ensure that before driving any unfamiliar vehicle that you have been shown the controls and are competent to drive such a vehicle.
The employee’s line manager is responsible for authorising the use of a pool car / hire car and may request a random check of your driving licence.
The driver’s line manager should check that the employee is deemed to be competent to drive the make and model and is sufficiently knowledgeable to undertake water, oil and tyre checks.
Use of Private Vehicle on Company Business
Employees who regularly drive on company business in their own cars must have the correct level of insurance for business travel. Without this, most insurance companies will not settle claims and this could result in prosecution. Furthermore the WHITTLESEY I D B board also reserves the right to withhold payment for any mileage claims for any employee who does not have the correct level of insurance.
For employees who very rarely drive on company business in their own car, i.e. to attend training courses, all documentation including driving licence, Insurance, MOT (if applicable) must be seen by a line manager before such journeys are authorised.
Journey Planning
When planning a journey
– Always first consider is the journey really necessary?
Satellite Navigation
Sat Nav is a valuable aid which allows drivers to let a computer plan a route for them and to give directions during the journey.
• When placing the Sat Nav in the window ensure it does not obscure the vision of the driver.
• Never use the controls of the Sat Nav when the vehicle is moving as you MUST always exercise proper control of your vehicle at all time.
With the likelihood of traffic hold-ups, plan your route in advance and ensure you have sufficient time for delays or poor weather. On long journeys ensure you take a minimum of 15 minutes break every two hours or sooner if you feel tired. Drivers must also be aware of any restrictions, including speed and load limitations for specialised and commercial vehicles.
Daily Driving Limit
The board of WHITTLESEY I D B strongly recommends a maximum daily driving limit of 250 miles per day. Employees should consider taking overnight accommodation if this limit is exceeded or if they are feeling tired after the day’s work. Employees should make every effort to seek either alternative transport such as taxi, train or plane where appropriate. If possible the use of video or telephone conferencing should also be considered.
Please consider the additional costs such as mileage claim and car park fees when using transport such as trains or planes: It may be more cost effective to initially travel by taxi to avoid these costs.
Remember; Tiredness kills – don’t let it happen to you!
Business Mileage Log’s
Employees who are required to keep driving records or a log of hours and / or business mileage etc must do so in accordance with instructions given.
Expenses
Reimbursement may be claimed for business use including fuel, oil, parking fees, tolls or similar running expenses when a vehicle is used on business. All claims must be made on a standard expenses claim form and all vouchers / receipts must be attached to substantiate such claims.
Parking
Employees are responsible for the safe and proper parking of vehicles in accordance with any relevant regulation. Any charge or fine incurred by contravention of any Road Traffic Regulation, Bye Law or excess parking whether or not incurred whilst on WHITTLESEY I D B business is the responsibility of the employee.
Where possible all vehicles should be reversed into a space to enable better vision when driving away.
Always exercise extreme caution when reversing or manoeuvring in
confined spaces. If in doubt, you should seek assistance.
Road Courtesy
Exceptional road courtesy must be extended by drivers of vehicles at all times and in particular by those on WHITTLESEY I D B business.
When driving be prepared to:
• Concede right of way if necessary
• Foresee and analyse traffic situations
• Concentrate on driving
• Be courteous to other road users
• Have regard for fuel economy
• Exercise control of the vehicle at all times
Holiday Travel
There are significant regulatory differences in driving standards in other countries; It is strongly advisable that advice is taken in relation to driving laws in each country that you wish to visit if you intend to drive a vehicle during your visit.
General Tip’s and Guidance
Defensive Driving
The ability to anticipate and control the situation around you when driving is a deliberate skill which will reduce the likelihood of you being involved in an accident. One of the key factors is the early recognition of all hazards that can actually or potentially be dangerous to you.
Advanced driving organisations teach defensive driving around the acronym ACOST
Attitude
Concentration
Observation
Space and
Time
Attitude
Attitudes are important features of human behaviour as they shape our personal actions and responses. This can also influence the way you drive and your regard for other road users. By adopting a positive attitude you can help to reduce the risk.
Concentration
20 minutes is often the maximum amount of time which we can concentrate. This is why often we look without seeing!
Loss of concentration can be made worse by;
• Mental fatigue
• Mentally preparing for the next appointment or delivery
• Distractions inside the vehicle
• Over-familiarity with the route
• Highway “hypnosis”
Observation
Drivers should continue to scan the near, middle and far distance for visual clues about what is happening around them.
Space
The ability to recognise hazards early will allow you to change your position and move away from your exposure to risk. This includes applying the “two second rule” between you and the vehicle in front, which will enable you to create a “safety bubble” around your vehicle.
Time
By creating space this will also create time for you to react when the unexpected happens.
Fuel Savings and C02 Emissions
With the cost of fuel and the harm to the environment, it is in everyone’s interest to reduce C02 emissions. The following examples of common errors by drivers increase fuel consumption significantly;
• Under-inflated tyres – tyres that are 20 per cent under-inflated use three per cent more fuel
• Roof storage – wind resistance causes use of up to 20 per cent more fuel at 70 mph
• Air conditioning – uses up to 10 per cent more fuel
• Aggressive driving – uses 15 per cent more fuel
• Speeding – travelling at 70 mph uses up to 25 per cent more fuel than 56 mph
• Short journeys – the first two miles use up to 100 per cent more fuel
Accidents
It is an offence not to stop, if your vehicle is involved and damage is caused to property or someone is injured.
Protect the accident scene and yourself - The most immediate danger at the scene of any accident is that there will be further collisions or that vehicle involved will catch fire.
If possible warn other traffic using hazard warning lights and wearing a high visibility jacket if you have one. Passing pedestrians may also be willing to help.
Call the Emergency Services if necessary
They will need to know the location of the accident, the number of casualties and the type of vehicle involved, and if a tanker is involved – the details from its HAZCHEM label.
The three most common types of accident involving another vehicle are;
1, Rear end shunts 33%
- to avoid when stationary always keep a safe distance between you and the vehicle in front and maintain rear observation until several vehicles have stopped safety behind you.
- to avoid when in moving traffic, consider the “two second rule” on a dry road to maintain a safe distance
2, Crossing another vehicle’s priority 25%
- to avoid simply maintain good all round observation and if in doubt – hold back!
3, Loss of directional control 17%
- to avoid this, ensure you are familiar with the steering characteristics of the vehicle and how the vehicle will behave between “under-steer and over-steer”.
Motorway Driving
Motorways are the safest category of roads in the country. However high speed driving means that dangerous situations develop quickly; vehicles travel much further before drivers even start to react.
Remember - SPEED KILLS!
Tip’s
• Know and understand all motorway signs and regulations
• Plan your route before setting off
• Joining the motorway is a potentially hazardous manoeuvre. Take care, signal your intention and modify your speed to merge with traffic safely
• Take regular breaks from driving as motorway driving is monotonous
• Take care when overtaking high-sided vehicles, in windy conditions
• Hold back if another vehicle wants to overtake so you may avoid the “three in a bed” situation where you will have no room to manoeuvre if something unexpected happens
• Do not attempt repairs on the offside of the vehicle even to change a wheel – seek assistance
• Do not cross the carriageway in ANY circumstances
Driving at Night
Driving at night is more dangerous than driving in daylight largely because observation is more difficult and yields less information until your vision fully adjusts. Beware that with this additional strain on your eyes will make you feel tired.
On unlit motorways coloured “Cat’s eyes” can provide information;
• Red – between hard shoulder and carriageway
• White – lane separation
• Amber – between edge of carriageway and central reservation
• Green – slip road exits and entrances
The Highway Code states that you MUST NOT use your horn between 11.30 p.m. and 7.00 a.m. in a built-up area
Tip’s
• Reduce your speed so that you can stop within the distance you can see to be clear
• Check your vehicle lighting system regularly
• Keep all glass clean and free from grease to reduce risk of reflection
• Switch lights on early and switch off late – always aim to be seen
• If you are dazzled, look towards the nearside of the road, slow down and stop, if necessary
Seasonal Driving
Winter
Reduced visibility and slippery road surfaces make winter driving particularly hazardous. Isolated patches and certain gradients will remain icy when other parts have thawed. Driving too fast will substantially reduce your tyre grip on the road. In fact, in icy conditions, you may need to allow up to TEN times the normal braking distance.
Remember – it is better to arrive a little late than not at all
Fog
In any condition of reduced visibility, an accident involving one vehicle can quickly involve many others, especially if they are driving too fast and too close to one another.
AVOID driving in fog unless your journey is absolutely necessary
Rain
Rain is most dangerous after a long, dry spell as it makes the road surface very slippery. Remember that you will need about TWICE your normal braking distance on a wet road.
Aquaplaning is almost a total loss of control from the vehicle’s steering and brakes as the vehicle effectively skis across a layer of surface water.
The best course of action is to allow the car to slow down naturally until the tyres make contact with the road again.
With the increase of flooding becoming more real, it is important to remember to drive slowly when dealing with flooded roads. Where possible, select first gear and keep the engine speed high by slipping the clutch – this will stop the vehicle stalling.
Avoid deep water which often collects near the kerb. If you are not sure of the water’s depth, it is probably too deep, so look for an alternative.
Remember to test your brakes when you are through the flood before you drive at normal speed.
Winter and Spring Sun
Sunlight during these periods can present drivers with an unexpected hazard. The angle of the sun in the sky will frequently be too low for your visor to be able to help. Reduce glare by keeping both the inside and outside of your window screen clean.
Autumn
Fallen leaves can be very wet and slippery, especially in the morning, and make a major contribution to skidding. When wet leaves cover metal inspection covers they can become as slippery as ice.
Personal Safety and Lone Workers Tips
• Don’t pick up hitchhikers or offer lifts to people you do not know
• Keep valuables and bags out of sight and out of reach
• Choose a car parking space close to your final destination, which is well lit and which can be seen by other including CCTV
• Listen and look around before getting in or out of your vehicle
• Keep a personal attack alarm to hand – it’s no good at the bottom of a bag!
Remember trust your instincts!
Speed Limits
Built-up areas Single Carriageways Dual Carriageways Motorways
Type of Vehicle mph (km/h) mph (km/h) mph (km/h) mph (km/h)
Cars & Motorcycles
(including car-derived vans up to 2 tonnes maximum laden weight) 30
(48) 60
(96) 70 (112) 70 (112)
Cars Towing Caravans & Trailers
(including car-derived vans and motorcycles) 30
(48) 50
(80) 60
(96) 60
(96)
Buses, Coaches and Minibuses
(not exceeding 12 metres in overall length) 30
(48) 50
(80) 60
(96) 70 (112)
Goods Vehicles
(not exceeding 7.5 tonnes maximum laden weight) 30
(48) 50
(80) 60
(96) 70* (112)
Goods Vehicles
(exceeding 7.5 tonnes maximum laden weight) 30
(48) 40
(64) 50
(80) 60
(96)
The 30 mph limit usually applies to all traffic on all roads with street lighting unless signs show otherwise.
*60 mph (96km/h) if articulated or towing a trailer
Driver Questionnaire
Completion Required by the WHITTLESEY I D B Board
Driver’s Name _________________________________________________
Emp. Ref. ___________________ Location______________________
Age ____ Date of Birth _ _ / _ _ / _ _ _ _
Length of driving experience under a full licence _____ years
Have you:
(a) In the past 5 years been convicted of any offence in connection with a motor vehicle, or is any such prosecution pending for;
(b)
1, Dangerous Driving YES / NO
(Endorsement codes DD10/20/30/40/50)
2, Drinks / Drugs YES / NO
(Endorsement codes DR10 /20/30/40/50/60)
3, Disqualification from driving for any other reason YES / NO
(Such as 4 endorsements within 3 years)
(c) At any time suffered from any heart complaint, diabetes, fits or any other mental or physical infirmity YES / NO
(d) At any time been refused insurance or quoted an increased premium or had special terms imposed YES / NO
(e) Been involved in any accident arising out of the use of a motor vehicle during the last 3 years YES / NO
If the answer to any part of the question above is yes, please provide full details (including circumstance giving rise to the offence).
Any change in circumstances i.e. Endorsements, disqualification, convictions, accidents or changes in health that may effect your entitlement to drive is to be reported immediately to your line manager.
Employees Signature Date
__________________________________________________ _ _ / _ _ / _ _
Risk Assessment
30+ 22 – 30 <21
3 or less 4 – 8 9+
YES NO
NO Yes
0 1 2+
<12k 12k – 25k 25+
9 or less 10 – 12 12+
3 or less 4 – 6 7+
20 - 15 14 – 10 9 – 0
Driver’s Name _________________________________________________
Clock No ___________________ Department______________________
Please circle appropriate box
Driver Age……………………………………….
Points on licence.………………………...…….
Previous Driver Training within the last 3 yrs..
Disqualified from Driving in the last 5 yrs……
Crashes within in the last 3 yrs…………...…..
Annual Business Mileage Driven…………..…
Average working hours in a day……………...
Driver’s experience (in years).…….………….
Drivers Handbook Quiz………………………..
Thank you for completing the assessment - Now work out your score
0 20 30
0 30 40
- 10 0
0 40
0 30 40
0 1 5
0 1 5
40 30 0
0 10 20
Driver Age……………………………………………
Points on licence.………………………...………...
Previous Driver Training within the last 3 yrs….…
Disqualified from Driving in the last 5 yrs……...…
Crashes within in the last 3 yrs………..……...…..
Annual Business Mileage Driven…………….....…
Average working hours in a day………………...…
Driver’s experience (in years)……………….…….
Drivers Handbook Quiz………………………..…..
Please enter your score here _________
Score Range Recommendations
40+ Driving Assessment as soon as possible
30 – 39 Driving Assessment within 3 months
15 - 29 Classroom training
0 – 15 Line manager to Monitor driving
Line manager use only;
Recommended action is ________________________________________________
Print and sign name; Date ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬_______________________________________________ _ _ / _ _ / _ _
WHITTLESEY I D B Driver Check Form
CLARATION
Driver’s Name _________________________________________________
Clock No _________________ Department ______________________
I acknowledge receipt of the Handbook on the Use and Driving of Vehicles and confirm that I have read and understood the contents and agree to abide by the rules and regulations set out therein.
Signed ______________________________________ Date _ _ / _ _ / _ _
Annual Licence Check:
The driver details and licence validity have been subjected to an annual review by the Clerk on the dates given below. The driver signature signifies their declaration that they are not aware of any changes in their circumstances that may affect their authorisation or ability to drive vehicles on company business. A photocopy of the signed review document is to be placed on the driver’s personnel file.
Driver Signature: ________________Clerkr: _______________Date:
Driver Signature: ________________Clerk: _______________Date:
Drivers Safety/Emergency Contact Telephone Numbers
Name Number Purpose
